Administrative and Facilities Coordinator

Ensuring proper facility maintenance and compliance with industrial sanitation standards and fire safety regulations in buildings and premises occupied by the Company’s departments, as well as monitoring the functionality of equipment (lighting, heating, ventilation, elevators, etc.) Coordinating activities within the area of responsibility, including: Planning, targeted use, and optimization of funds allocated for administrative needs within the approved budget Preparing and approving office space allocation plans for employees Managing procurement processes for office furniture, equipment, stationery, and other administrative supplies in accordance with established procedures Providing support, within the scope of responsibilities, for: Concluding contracts with suppliers in accordance with established procedures Monitoring and controlling contract execution Maintaining order in office premises, and ensuring proper functioning of office equipment and communications Organizing and coordinating technical and logistical arrangements for meetings, events, and business gatherings Interacting within assigned authority: With service providers, including those responsible for leased premises, utilities, and transport services With Company departments in accordance with established workflows and financial-economic processes Participating, within scope of responsibility, in: Preparing estimates for administrative expenses and controlling the quality of repairs to fixed assets Maintaining document flow for the department Fully performing the duties of the Administrative and Facilities Coordinator and/or Deputy Head of the Administrative Department as assigned during their temporary absence Timely reporting on performed tasks to senior management (including the Deputy Head of the Administrative Department) Complying with occupational health and safety, fire safety, and environmental protection regulations as set forth in the Company’s internal policies Fulfilling assignments from direct and senior management, including the Deputy Head of the Administrative Department

Education: Higher education in a relevant field or in economics Work experience: At least 3 years

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